Reasonable Adjustments and Special Consideration

ICS Learn Reasonable Adjustments and Special Consideration Policy


1. Introduction

ICS Learn is committed to applying reasonable adjustments and providing special considerations for all courses were necessary to allow all learners equal opportunity to complete their course.

The Reasonable Adjustment and Special Consideration policy will ensure that learners are provided with a fair study and assessment process, this is applied across ICS Learn and that we adhere to the standards of the various awarding organisations we work with, while ensuring that our learners are treated fairly. This will confirm that the highest standards of quality are constantly adhered to and maintained at all times.

The application of this policy also aims to fulfil Expectation 7 of the ICS Learn Quality Enhancement and Performance Framework by ensuring that enrolment procedures in particular are inclusive and any reasonable adjustments or special consideration that a prospective student would need is clearly identified at the enrolment stage of their student journey.


2. Scope

This policy relates to all situations and circumstances where a learner is identified according to The Equality Act 2010 (Equality Legislation) as having a disability or impairment, which would affect their learning journey in any way. It is also applicable to cases where unpredictable situations or circumstances negatively impact a learner’s performance in their student journey.

Adjustments to the assessment process will typically be made in the following circumstances:

  1. Learner’s with a physical, sensory or mental impairment which has a substantial and long-term adverse effect on their ability to carry out normal day to day activities.
  2. A learner is defined as disabled under the Equality Legislation.

Under The Equality Legislation, learners who require to have reasonable adjustments made to their assessments, are deemed to have such an impairment if they can show that the condition:

  1. is more than minor or trivial.
  2. has an effect that has lasted or is likely to last for at least twelve months.
  3. affects everyday things like eating, washing, walking and going shopping.
  4. A learner is defined as disabled under the Equality Legislation.

Under this act, Special Consideration will be given to unexpected situations which negatively affect a learner’s assessment. These include but are not limited to:

  1. Where a learner has a sudden temporary illness or indisposition such as influenza.
  2. Where a learner has a serious accident of any kind.
  3. Where a learner’s assessment such as an exam is interrupted by a fire alarm or any other unforeseen circumstances.
  4. Where a learner has had a bereavement of a close family member or friend.
  5. Evacuation of the assessment venue, and disturbances during the assessment.


3. Policy Statement

Learners with temporary physical, sensory or mental impairment are also covered by this policy and are entitled to have reasonable adjustments or special considerations made as applicable and where required.

A learner is deemed to have a temporary physical, sensory or mental impairment if the condition is under one year's duration and is likely to improve. Examples of temporary disability could include broken limbs or injury to hands which could impair a learner’s ability to write. Supporting evidence will be required in all cases.

Where a learner applies for an adjustment due to a temporary physical, sensory or mental disability, evidence must be re-submitted in writing for each assessment series.

Special consideration must be applied for no later than 10 working days after the assessment, and supporting evidence must be provided, e.g. letter from doctor/hospital/authorised person/invigilator's report, etc.


Types of Reasonable Adjustments available

  1. Extra time
  2. Supervised rest breaks
  3. Use of readers, scribes, transcribers, word processors, laptops or other micro processing devices
  4. Miscellaneous types of reasonable adjustments including baling of non-secure assessment material, taped responses, modified question papers (e.g. enlarged, or printed or coloured paper).


Types of Special Considerations available

  1. An extension on the submission deadline where a written piece of work is required to be submitted.
  2. Extra time in a written examination.
  3. A different assessment where the occurrence of the unexpected situation has resulted in the learner not being able to fulfil the expectations of the original assessment as set.

Depending on the Awarding Organisation, there may be some review of the marking or there may be discretion used regarding capping or paying for a resit.


4. Roles and Responsibilities

Supporting evidence will be required in all cases. Evidence could include medical reports from doctors, psychiatrists, educational psychologists, specialist teachers, or funding agencies.

Providing the adjustment required is the same for each assessment, learners do not need to re-submit evidence with subsequent applications for reasonable adjustment; however, they must alert ICS Learn. Requests should be put in writing to the Head of Curriculum and Quality at the usual ICS Learn address.


5. Review and Appeal

Wherever possible, the Awarding Organisation will deal sympathetically with requests for reasonable adjustments or special consideration. In cases where a request is turned down the learner has the right to request a review of the decision. We will be guided by the individual Awarding Organisations' procedures for appeals in such scenarios.


6. Glossary

Reasonable Adjustment: Factors to be taken into consideration to enable learners with disabilities to study and carry out assessment in an equal capacity to other learners.

Special Consideration: Special consideration is a post-examination adjustment to a learner’s grade to reflect temporary illness, temporary injury or some other event outside of the learner’s control at the time of the assessment, which has had, or is reasonably likely to have had, an effect on a learner’s ability to take an assessment or demonstrate his or her normal level of attainment in an assessment.

Indisposition: A mild illness or ailment.