Internal Verification

ICS Learn Internal Verification Policy


1. Introduction

ICS Learn is committed to carrying out internal verification for all students to meet the standards set out internally by us and by the various awarding organisations whose qualifications we offer. Internal Verification is also a tool which is used to develop our tutors experience and consistency in marking and feedback.

2. Scope

This policy relates to ICS Learn accredited courses and applies to all internal verification. For the purpose of this policy, the term “Internal Verification” encompasses all forms of activity that check and validate assessments.

It may be implemented through the systems of verification as required or laid down by examining or awarding organisations; or it may occur through formative and summative assessment and verification of learner’s assessments.

3. Policy Statement

ICS Learn is committed to ensuring that standards of assessment and verification are consistent, transparent and in line with the requirements of our awarding organisations.

This policy aims to fulfil Quality Expectations 20 and 25 (see glossary) from the ICS Learn Quality and Performance Framework and their subsequent indicators by; ensuring that all learners work is fairly, accurately and regularly verified in a consistent manner, valid assessment decisions are reached for all learners, and all external requirements are fully met.

Staff are supported in their training and assessment activities by providing the opportunity to receive detailed feedback on the assessment decisions reached.

Learners work is assessed in a consistent and transparent manner ensuring that all the outcomes are fair, reliable and valid.

ICS Learn ensure that assessment standards and specifications are fully implemented, so that no risk is posed to the reputation of ICS Learn and that of the awarding organisations. We work to establish quality control and recording mechanisms for assessments through a system of sampling moderation and internal verification. ICS Learn provide inclusive person-centred approaches to assessment, and verification that provide opportunities for learners to achieve and progress.

4. Roles and Responsibilities

All staff have a responsibility to give full and active support for the policy by ensuring that the policy is known, understood and implemented and actions are taken to implement and develop policy.

Appropriately qualified staff must carry out all internal verification. Ideally all verification staff will complete the approved internal verification award. Where newly appointed internal verifiers undertake internal verification (IV), this must be monitored by the Quality Coordinator. Also, each course must have at least one qualified internal verifier who will verify or standardise the assessments for that particular programme.

IV must be carried out continuously throughout the year. This should include both formative and summative verifications. In addition to this, appropriate periods of time when IV takes place will be recorded. Any evidence that is produced must meet the requirements of the awarding organisations.

IV evidence must be recorded on appropriate documentation, which takes into account the requirements of awarding organisations Quality System. Internal verification must be completed before assessment decisions are confirmed and notified to students and certification is requested.

Annually, evidence that IV practice has taken place must be available for the awarding organisations quality review and ICS Learn Internal Programme Review. Internal monitoring of IV activity will also be carried out via the Curriculum team on an ongoing basis.

Records of IV also must be kept in a secure location and only be accessed by staff authorised to do so.

All IV or moderation must be in line with current awarding organisations recommendations. Sampling must be across all, assessors, all types of evidence and all learners including plans, reviews and records in addition to learners’ evidence.

Biannually, internal verifiers must organise and host standardisation meetings in conjunction with the Curriculum Coordinators and maintain a current continuous professional development file.

Monitoring and Evaluation

This policy will be monitored by the Education Services Director, Quality Enhancement and Performance Team and through established quality assurance procedures.

5. Related Policies and Procedures

  1. ICS Learn Internal Verification Procedure
  2. ICS Learn Assessment Policy
  3. ICS Learn Appeals Policy
  4. ICS Learn Equality and Diversity Policy
  5. ICS Learn Complaints Policy
  6. ICS Learn Data Protection and Privacy Policy
  7. ICS Learn Safeguarding Policy
  8. ICS Learn Reasonable Adjustments and Special Considerations Policy

6. Glossary

Awarding Organisations: An Awarding Organisation designs, develops, delivers and awards the recognition of learning outcomes (knowledge, skills and/or competencies) of an individual following an assessment and quality assurance process that is valued by employers, learners or stakeholders. Also known as “Awarding Body”.

Internal Verification (IV): is the process of monitoring assessment practice in order to ensure that assessment decisions meet national standards. It provides a continuous monitoring of the consistency, quality and fairness of the assessment of learner’s work.

Internal Verifiers: Sometimes refered to as Internal Moderator, an Internal Verifier monitors the work of all assessors involved in the qualification to ensure that they are applying assessment criteria for the competency of skills consistently throughout all assessment activities. An Internal Verifier will also ensure that the assessment methods employed will allow learners to demonstrate how they meet the assessment criteria.

Standardisation: Activity that takes place regularly to ensure the reliability of assessment decisions and the consistency and accuracy of feedback. Standardisation activities are used to identify any discrepancies between assessors in their judgement of learner evidence and allow adjustments to be made to remedy these. Furthermore, such activities can help identify and disseminate good practice.

Quality and Performance Framework: The Framework defines all quality standards and expectations which the company intends to meet and fulfil within the student journey. The Framework is used to define quality standards and benchmark our performance to it.

  1. Expectation 20 of the Framework states: ‘Formative assessments are relevant to the learning of the student and are reviewed by Internal Verifiers.’ Internal Verification is essential to assure ourselves, our learners and the Awarding Organisations we work with that the learning outcomes have been successfully achieved and that the correct assessment methods and tools are used.
  2. Expectation 25 of the Framework refers to the importance of timely feedback which is constructive and consistent and the benefit of regular standardisation events for assessors. All of these points can be met by ICS Learn Internal Verifiers.